- Microsoft Access Employee Attendance Tracker
- Microsoft Access Database Examples
- Creating Attendance Database On Access
- Employee Attendance Database In Access
Hi Carole,
Download Attendance related Access Database Programs and Templates for Microsoft Access 2007, 2010, 2013 or 2016 Software. Attendance Access. Tracking Daily Attendance in MS Access. Microsoft Access / VBA. Very well done to those that put the time and effort. Club Database and daily attendance date.
N Create Online Surveys for Free Find out what your customers or employees are thinking with a survey today. Welcome to Pearson SuccessNet! We have made some important updates to Pearson SuccessNet! Currently, attendance is recorded on an Excel spreadsheet. Microsoft Access. To create a staff attendance register in Access, linking it to our main database. For a time and attendance program based on teams/employees/hoursbyday? The Microsoft Access Time Hour/Clock Tracking Database is a full featured Time Hour/Clock Entry system built all in Microsoft Access tables, forms, reports and vba code.
I think I can help with this one. For this specific Access desktop template, there are no relationships defined within the Relationships window. That is why you won't see anything visually laid out in the Relationships window by default. In this template Lookup Fields are defined at the table level so that helps data entry for the tables; specifically the Student Attendance and Students and Guardians tables.
I do think though that these specific fields in this template should go one step further and have the relationships defined in the Relationships window to enforce referential integrity because it is possible to get orphaned data in the tables as they are currently setup.
It's actually quite easy to make these changes in this template. Follow these steps.
1. Make a backup copy of the database (always a good thing when making big changes).
2. Close all open objects and then open the Relationship window.
3. On the Show Table dialog, click each table to drop them on the canvas and then close the dialog.
4. For this template you only need to define three relationships.
5. Select the ID field in the Students table and drag it on top of the Student field in the Student Attendance table. When the Edit Relationships dialog box opens, select the Enforce Referential Integrity check box. Click Ok to close the dialog.
6. Select the ID field in the Students table and drag it on top of the StudentID field in the Student and Guardians table. When the Edit Relationships dialog box opens, select the Enforce Referential Integrity check box. Click Ok to close the dialog.
7. Select the ID field in the Guardians table and drag it on top of the GuardianID field in the Student and Guardians table. When the Edit Relationships dialog box opens, select the Enforce Referential Integrity check box. Click Ok to close the dialog.
8. Save and close the Relationships window.
You should be all set now.
--------------------
Jeff Conrad - Access Junkie - MVP Alumnus
Senior Content Developer - Modern Assistance and Support Experience - Microsoft Corporation
Jeff Conrad - Access Junkie - MVP Alumnus
Senior Content Developer - Modern Assistance and Support Experience - Microsoft Corporation
Author - Microsoft Access 2013 Inside Out
Author - Microsoft Access 2010 Inside Out
Co-author - Microsoft Office Access 2007 Inside Out
Access 2007/2010/2013 Info: http://www.AccessJunkie.com
Author - Microsoft Access 2010 Inside Out
Co-author - Microsoft Office Access 2007 Inside Out
Access 2007/2010/2013 Info: http://www.AccessJunkie.com
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Hmm, why not create a *Quick Entry* continuous Form. Then at the top you enter the Date and click a button that runs an UPDATE query and poof.. all dates filled in. Though you might have to remove on if someone is not actually in class but that is probably a far shorter list.
Gina WhippMicrosoft MVP (Access 2010-2015)
https://www.access-diva.com/tips.html
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Are you using one of the Templates for Access? If so, let us know which one.
You can certainly perform batch operations, but we'd have to know more about the way you're storing your data to give you more focused help.
That may take me forever to type that in under each student's tab. Pdf download free.
I'm not sure what you mean by this, but if you have each student in a separate table, and therefore showing on a separate tab, then you've definitely got your design wrong. All Students should be in a table, and you should then have an Attendance table where you'd store the DateOfAttendance and the StudentID - something like this:
tAttendance
----------------
ID (autonumber)
DateOfAttendance
StudentID
etc etc
Scott McDaniel, Access MVP 2009 - 2019www.infotrakker.com
[email protected]
(803) 221-0200
Skype: scottmcd9999
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Microsoft Access Employee Attendance Tracker
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If you have Access 2016 or 2013 software, you might consider downloading the 'Students' database from within the Available Templates that this software offers. This Students database even comes with a video that shows how to use this database. Following is a screen-print of this Students database, running in Access 2013 software: If you wanted, you could simply omit the entries for 'Present', and only put an entry in the Database if the student is Absent. Then if a student shows up late, with a parent's note, for example, just change the Absent to Present (or you could just delete the record that has 'Absent', if you would rather do that). Another way that special circumstances for attendance (for example, student is excused from class for mornings first week in January) is to just type this in the 'Notes' text box - that way you have flexibility for when you want to say something that the Attendance records do not have a field for. Overall, the above mentioned database seems to me to have a lot of options for being used in different ways, according to the teacher's preference.
The above mentioned database will also run in Access 2010/2007, but not in 2003 or prior versions.
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Why keep attendance? Why not keep absence? Instead of recording each student's attendance, only record the absences. If there is no absence record then they were in attendance.
If you have to keep attendance, then do as Gina suggested. Use an Append query to add a record for every student per session, then delete the absences.
Hope this helps,Scott<>
Blog: http://scottgem.wordpress.com
Microsoft Access MVP since 2007
Microsoft Access Database Examples
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Employee Attendance Database In Access
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You could easily set up monthly lists in Excel. Label 10 months of worksheets. Type in the 36 names in column “A” and then type the dates into a row across the worksheet. To make it work you would have to resize the date columns to half the size (i.e. 4). You could then copy and paste the information to each of the 10 months of worksheets.
Best of luck with it!
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You could easily set up monthly lists in Excel. Label 10 months of worksheets. Type in the 36 names in column “A” and then type the dates into a row across the worksheet. To make it work you would have to resize the date columns to half the size (i.e. 4). You could then copy and paste the information to each of the 10 months of worksheets.
Best of luck with it!
First the question was posted in the Access forum, so an Access solution is more appropriate. Second, Excel is not a database. What you suggest might be workable from the standpoint of recording the data, but it does not make for easy reporting. Keeping attendance is a function for a database, not a spreadsheet.
Hope this helps,Scott<>
Blog: http://scottgem.wordpress.com
Microsoft Access MVP since 2007
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I thought the op may be looking for a simpler method for keeping track of the attendance. I know Excel works well for lists so thought it may be an easy way to keep track. I know Access is great for reports so with the Forum help hopefully the op will have success with it.
Thanks.
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You might like to take a look at StudentLog.zip in my public databases folder at:
https://onedrive.live.com/?cid=44CC60D7FEA42912&id=44CC60D7FEA42912!169
Note that if you are using an earlier version of Access you might find that the colour of some form objects such as buttons shows incorrectly and you will need to amend the form design accordingly.
If you have difficulty opening the link copy its text (NB, not the link location) and paste it into your browser's address bar.
This little demo file is probably more complex than you need, as it allows for the recording of attendances at sessions of multiple courses, whereas I think you are looking for a simple means of recording attendances per school day. If you open the Courses form, you'll see that it has an All Students button above the attendances subform on the right of the parent form. This does what Gina describes and inserts rows for all students into the table on which the subform is based. Any absentees can then be removed by deleting those rows. A simple form of the sort you envisage could operate in the same way.
The first thing is to get the structure of the database right by creating a set of related tables along the following lines:
Students
….StudentID (PK)
….FirstName
….LastName
.…DoB
….Active
….etc.
The above records each students personal details as a row in the table. The Active column is a Boolean (Yes/No) column which identifies the current students whose attendances you wish to record at any one time.
SchoolDays
….SchoolDayDate (PK)
This is simply a table of all school days over the period in question, and can extend over multiple school years. You can create and fill the table automatically by using the Daily Calendar option in the file Calendar.zip in my same OneDrive folder. You can for instance fill the table with all weekday dates between the start and end date of a term or semester. Any holiday dates or other non-school days can then be deleted. To add further dates for more terms or semesters do the same to create a temporary table under another name and then run a simple append query to append the new dates to the SchoolDays table.
Attendances
….StudentID (FK)
….SchoolDayDate (FK)
….Attended
This table models a many-to-many relationship type between Students and SchoolDays by resolving the relationship type into two one-to-many relationship types. Its primary key is a composite one of the two foreign keys StudentID and SchoolDayDate. You can simply record those students who attend, in which case you won't need the Attended column, which is a Boolean (Yes/No) column, in which case you will need to delete the absent students after automatically generating the complete attendance list for a day. Alternatively you can use a check box bound to the Attended column to mark those who attend per day.
Having set up the tables and created relationships between them as follows:
Students----<Attendances>----SchoolDays
with referential integrity enforced in each of the two relationships, you can then build the frmAttendances form. Use a 'continuous forms' view form and in the detail section add a combo box bound to the StudentID column and a check box bound to the Attended column, assuming you are adopting that method of recording attendances. The combo box will be set up as follows:
ControlSource: StudentID
RowSource: SELECT StudentID, FirstName & ' ' & LastName FROM Students ORDER BY
LastName, FirstName;
BoundColumn: 1
ColumnCount: 2
ColumnWidths: 0cm
If your units of measurement are imperial rather than metric Access will automatically convert the unit
of the last one to inches. The important thing is that the dimension is zero to hide the first column.
In the form's header add an unbound text box named txtDate and set its Format property to Short Date; this will cause the date picker to pop up when you move focus to the text box. In the text box's AfterUpdate event procedure put:
Me.Requery
Also in the header add an Add Students button and put the following in its Click event procedure:
Dim strSQL As String
If Not IsNull(Me.txtDate) Then
strSQL = 'INSERT INTO Attendances(StudentID,SchoolDayDate) ' & _
'SELECT StudentID, #' & Format(Me.txtDate,'yyyy-mm-dd') & '# ' & _
'FROM Students WHERE Active'
CurrentDb.Execute strSQL, dbFailOnError
Me.Requery
End If
Set the RecordSource property of the form to the following query:
SELECT *
FROM Attendances INNER JOIN Students
ON Students.StudentID = Attendances.StudentID
WHERE SchoolDayDate = Form!txtDate
ORDER BY LastName, FirstName;
When you open the frmAttendances form it will be empty. Once you enter a date in the txtDate control in the header, if attendances are already recorded for that date, these will show in the form. If not, clicking the Add Students button will add all students currently marked as Active, and you can check those attending if you are adopting that method, or delete the non-attendees if you simply wish to list those attended without a check box to indicate the attendees/non-attendees.
_____________________https://onedrive.live.com/?cid=44CC60D7FEA42912&id=44CC60D7FEA42912!169
Note that if you are using an earlier version of Access you might find that the colour of some form objects such as buttons shows incorrectly and you will need to amend the form design accordingly.
If you have difficulty opening the link copy its text (NB, not the link location) and paste it into your browser's address bar.
This little demo file is probably more complex than you need, as it allows for the recording of attendances at sessions of multiple courses, whereas I think you are looking for a simple means of recording attendances per school day. If you open the Courses form, you'll see that it has an All Students button above the attendances subform on the right of the parent form. This does what Gina describes and inserts rows for all students into the table on which the subform is based. Any absentees can then be removed by deleting those rows. A simple form of the sort you envisage could operate in the same way.
The first thing is to get the structure of the database right by creating a set of related tables along the following lines:
Students
….StudentID (PK)
….FirstName
….LastName
.…DoB
….Active
….etc.
The above records each students personal details as a row in the table. The Active column is a Boolean (Yes/No) column which identifies the current students whose attendances you wish to record at any one time.
SchoolDays
….SchoolDayDate (PK)
This is simply a table of all school days over the period in question, and can extend over multiple school years. You can create and fill the table automatically by using the Daily Calendar option in the file Calendar.zip in my same OneDrive folder. You can for instance fill the table with all weekday dates between the start and end date of a term or semester. Any holiday dates or other non-school days can then be deleted. To add further dates for more terms or semesters do the same to create a temporary table under another name and then run a simple append query to append the new dates to the SchoolDays table.
Attendances
….StudentID (FK)
….SchoolDayDate (FK)
….Attended
This table models a many-to-many relationship type between Students and SchoolDays by resolving the relationship type into two one-to-many relationship types. Its primary key is a composite one of the two foreign keys StudentID and SchoolDayDate. You can simply record those students who attend, in which case you won't need the Attended column, which is a Boolean (Yes/No) column, in which case you will need to delete the absent students after automatically generating the complete attendance list for a day. Alternatively you can use a check box bound to the Attended column to mark those who attend per day.
Having set up the tables and created relationships between them as follows:
Students----<Attendances>----SchoolDays
with referential integrity enforced in each of the two relationships, you can then build the frmAttendances form. Use a 'continuous forms' view form and in the detail section add a combo box bound to the StudentID column and a check box bound to the Attended column, assuming you are adopting that method of recording attendances. The combo box will be set up as follows:
ControlSource: StudentID
RowSource: SELECT StudentID, FirstName & ' ' & LastName FROM Students ORDER BY
LastName, FirstName;
BoundColumn: 1
ColumnCount: 2
ColumnWidths: 0cm
If your units of measurement are imperial rather than metric Access will automatically convert the unit
of the last one to inches. The important thing is that the dimension is zero to hide the first column.
In the form's header add an unbound text box named txtDate and set its Format property to Short Date; this will cause the date picker to pop up when you move focus to the text box. In the text box's AfterUpdate event procedure put:
Me.Requery
Also in the header add an Add Students button and put the following in its Click event procedure:
Dim strSQL As String
If Not IsNull(Me.txtDate) Then
strSQL = 'INSERT INTO Attendances(StudentID,SchoolDayDate) ' & _
'SELECT StudentID, #' & Format(Me.txtDate,'yyyy-mm-dd') & '# ' & _
'FROM Students WHERE Active'
CurrentDb.Execute strSQL, dbFailOnError
Me.Requery
End If
Set the RecordSource property of the form to the following query:
SELECT *
FROM Attendances INNER JOIN Students
ON Students.StudentID = Attendances.StudentID
WHERE SchoolDayDate = Form!txtDate
ORDER BY LastName, FirstName;
When you open the frmAttendances form it will be empty. Once you enter a date in the txtDate control in the header, if attendances are already recorded for that date, these will show in the form. If not, clicking the Add Students button will add all students currently marked as Active, and you can check those attending if you are adopting that method, or delete the non-attendees if you simply wish to list those attended without a check box to indicate the attendees/non-attendees.
Ken Sheridan,
Stafford, England
'Don't write it down until you understand it!' - Richard Feynman
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